Medical Equipment Moving Checklist

1. Pre-Move Planning & Site Survey

Complete these steps at least two to four weeks before the move date to avoid delays.

• Confirm make, model, weight, and crated dimensions of every unit.
• Obtain the OEM de-installation and handling requirements for each device.
• Perform an origin and destination site survey: door widths, hallway turns, elevator capacity, and floor load ratings.
• Identify power-down, helium/cryogen, and calibration requirements for MRI and CT systems.
• Verify certificate of insurance limits match the replacement value of the equipment.
• Schedule any required OEM or biomed engineer for de-install and re-install.
• Confirm loading dock access, liftgate needs, and parking permits at both ends.

2. De-Installation & Packing

• Back up all software, patient data, and system configurations before power-down.
• Follow OEM shutdown sequence; document cable positions with photos.
• Remove and separately pack detachable components, coils, and detectors.
• Use anti-static and moisture protection for sensitive electronics.
• Build custom crates with foam-in-place or cradle bracing for each unit.
• Label every crate with orientation arrows, weight, and handling instructions.

3. Rigging, Loading & Transport

• Use rated rigging equipment and trained crews for units over 500 lbs.
• Load onto air-ride, climate-controlled trailers to limit shock and vibration.
• Secure all crates with rated straps and blocking to prevent shifting.
• Apply shock and tilt indicators to high-value imaging equipment.
• Maintain chain-of-custody documentation and real-time GPS tracking.
• Confirm route clearances for oversized or overweight loads.

4. Delivery, Installation & Sign-Off

• Inspect shock/tilt indicators and crates for damage before unloading.
• Move units to final location using floor and doorway protection.
• Uncrate, position, and level equipment per OEM specification.
• Coordinate OEM/biomed re-installation, calibration, and QA testing.
• Document delivery condition with photos and obtain signed proof of delivery.
• Dispose of or return crating materials per facility policy.